Module 13: POSEC

POSEC is an acronym for Prioritize by Organizing, Streamlining, Economizing and Contributing. The method dictates a template which emphasizes an average individual’s immediate sense of emotional and monetary security. It suggests that by attending to one’s personal responsibilities first, an individual is better positioned to shoulder collective responsibilities.

Inherent in the acronym is a hierarchy of self-realization, which mirrors

Abraham Maslow ‘s hierarchy of needs:

1. P rioritize – Your time and define your life by goals.

2. Organize – Things you have to accomplish regularly to be successful (family and finances).

3. S treamline – Things you may not like to do, but must do (work and chores).

4. E conomize – Things you should do or may even like to do, but they’re not pressingly urgent (pastimes and socializing).

5. C ontribute – By paying attention to the few remaining things that make a difference (social obligations).

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Module 12: DOMINO REACTION METHOD

This is the idea that there are actions that you invest in once and which produce over time in different channels. Writing a book is such an action, because it requires a one-time effort, and once you finish it, it continues serving you.  Example, once you write a book, it can create a domino effect with limitless opportunities. In the same way, when you take care of certain area of production, it affect other areas as far as sales and distribution.

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Module 11: CREATING SMART GOALS

The SMART criteria. This means the measure has a S pecific purpose for the business, it is

M easurable to really get a value of the KPI, the defined norms have to be A chievable, the improvement of a KPI has to be R elevant to the success of the organization, and finally it must be T ime phased, which means the value or outcomes are shown for a predefined and relevant period.

Ideally speaking, each corporate, department, and section objective should be:

Specific – target a specific area for improvement.

Measurable – quantify or at least suggest an indicator of progress

Assignable or Achievable – specify who will do it and that it is achievable

Realistic – state what results can realistically be achieved, given available resources.

Time-related – specify when the result(s) can be achieved.

Notice that these criteria don’t say that all objectives must be quantified on all levels of management. In certain situations it is not realistic to attempt quantification, particularly in staff middle-management positions. Practicing managers and corporations can lose the benefit of a more abstract objective in order to gain quantification. It is the combination of the objective and its action plan that is really important. Therefore serious management should focus on these twins and not just the objective.

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Module 7: PRODUCTIVITY TOOLS & TIME MANAGEMENT

Time management is the process of planning and exercising conscious control over the amount of time spent on specific tasks or activities – especially to increase effectiveness, efficiency or productivity.

Time management may be aided by a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects, and goals complying with a due date. Initially, time management referred to just business or work activities, but eventually the term broadened to include personal activities as well. A time management system is a designed combination of processes, tools, techniques, and methods. Time management is usually a necessity in any project development as it determines the project completion time and scope.

Time Management can be defined as

Creating an environment conducive to effectiveness

Setting of priorities

Carrying out activity around prioritization .

The related process of reduction of time spent on non-priorities

Incentives to modify behavior to ensure compliance with time-related deadlines.

The overall objective of time management is to get more done within a time frame.

To achieve high level performance you will learn to prioritize your job schedules. Every job is often many tasks and activities bundled together as one. To prioritize your job you need to split the activities and tasks into separate entities, then you will now assign them based on level of importance or impact to the general well being of the organization.

We will be looking at few tools that could help you to prioritize your tasks, manage your time and get productive.

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Module 6: LOOKING INTO LEVERAGING AMONG PERSONNEL

Teamwork: This can be defined as individuals coming together to work to achieve a goal commonly; everyone adding value or efforts to make a predetermined goal achievable.

Let us take a good example of football game. We have eleven people in a team and the eleven are assigned different roles, the basic role of the team is to score as many goals as possible and to defend their net from conceding if possible no goal. Different roles but common goals. One man’s weakness will RUB on everyone and one man’s strength will enhance the rest.

Team members achieve more when they work together and achieve the least when they work separately. To be  in a team, you must be ready to work with others – ready to blend. To work as individuals in a team is to disrupt the essence of teamwork. We all know how near impossible for one person to take a ball from his own team’s end, dribble a set of eleven and score all by himself.

Thus, teamwork is an important business component, ensuring that employees work together to complement each other’s effort.

It is one thing to create a team, but another thing to create teamwork. Team will work only when they cooperate with common spirit of unity, interest, and responsibility toward a cause, task or enterprise. To work together in a team enhance growth, strength, unity and what could be possible.

Properly managed, it maximizes strength and bring out the best in each member as individual strength is complimented by the strength of others.

Since team formation is geared towards realization of certain goals, teams can be built within organization unit’s goals, departmental goals and organizational goals. And it is important that such goals are well communicated to every member of the team.

We should always endeavour to possess the team spirit, as we gain the understanding that a team if well constructed achieve more together than individual efforts.

Collaboration: Collaboration is achieved when people with different sets of skills or advantages comes together to pursue and achieve a given activity. The term “coalition” is the denotation for a group formed when two or more persons, agree to work together temporarily in a partnership to achieve a common goal. The word coalition connotes a coming together to achieve a goal. In the workplace, more people can come together to solve some workplace challenges and thereafter move back to their respective job responsibilities.

Delegation and supervision: Effective delegation is the process of assigning certain task to the subordinate in a workplace in order to free some times to do other tasks. Using the Pareto postulation, while delegating the supervisor’s reason is to free time to do jobs that are more critical for the growth of an organization. For instance the supervisor/manager can delegate attending meetings to a subordinate while he create more time to trouble shoot a challenge in the process line or have enough time to focus on researches or process report. The rule of delegation is that every delegation must be supervised and thoroughly followed up.

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